ANNUAL GENERAL MEETING: 17 APRIL 2012, 7.30PM,
WOOD ST BAR & RESTAURANT (DOWNSTAIRS BAR)

Your House Group Committee hopes you will be able to join us for our Annual General Meeting. We have printed the agenda overleaf: please bring this with you. Our aim is to keep the committee business short, and then enjoy drinks together at the bar, which we have reserved for our private use.

Committee elections

During the year, Susan Hosking has had to stand down from the committee, due to work commitments. We will all miss her wonderful summer parties. All other members of the committee have indicated they are willing to stand for re-election. Their names are listed overleaf.

…and one vacancy to fill

This leaves one empty post, as our constitution allows for up to seven elected members. If you are interested in representing residents’ interests as a member of the house group, please contact the chair, Tim Macer, or any committee member.

Resolution on membership

You will see that item 7 is a resolution proposed by your committee. For six years now we have set our annual subscription at £0.00, because the House Group essentially has no costs to meet: the costs we do incur for printing etc. are recoverable from the City of London as a Recognised Tenants’ Association – provided we maintain our status as an RTA.

Over the years, the City has become more assiduous in monitoring RTA status. There is now quite a list of things we must satisfy. One is that we must present a membership list each year which shows that at least 50% of the long leaseholders are members. (We, on the other hand, accept all residents as members, whether long-leaseholders or not).

Though we do our best to keep our membership list up-to-date, this is hard to do without the annual business of collecting ‘the subs’, which we are in no hurry to return to. The BEO does not supply us with a list of residents, as this information is confidential, so we cannot tell which members are long leaseholders, and which are not. However, this simple resolution allows us to assert that we satisfy RTA qualifying criteria for membership criteria – and this method is accepted by the Town Clerk’s office. This resolution will become a regular feature of WHG AGMs in future years.

Agenda

1. Apologies for Absence
2. Minutes of previous AGM, 18 May 2011
3. Matters Arising
4. Chairman’s report
5. Treasurer’s report and presentation of the annual accounts
6. Election of Committee for 2012/13

All members of the committee stand down annually. The meeting may elect seven members to serve for the coming year. The following six serving members of the committee are willing to stand for re-election:

Simon Ebbins
James Prentice
Petre Reid
Tim Macer
Valerie Mills
Caroline Swash

7. Resolution on membership

“That each flat within Willoughby House will be granted membership of Willoughby House Group until the next AGM, unless the owner or tenant notifies the Hon Secretary in writing that he or she does not wish to be a member during this period.”

Proposed by T Macer and seconded by C Swash.

8. Setting the membership subscription for 2011

“That the annual membership subscription which was £0.00 (no charge) previously, shall be retained at the same rate for a further year.”

Resolution proposed by P Reid and seconded by C Swash.